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Preparing for and Recovering Lost Data

As a business, one of your fundamental priorities is to keep your data safe and secure from all the various things that could endanger it. Losing data can be a major catastrophe, resulting in lost time, money, productivity, and trust from customers depending on how important the lost information is. When it comes to securing data, the old adage, “an ounce of prevention is worth a pound of cure” is just as relevant as ever. So without further ado, let’s take a look at some of the common reasons why data is lost, options for recovery, and how to prevent it from happening in the first place.


One of the most common reasons for data loss is corruption of the storage medium, which can be a hard drive, thumb drive, CD, or anything else capable of holding information. The corruption can be either physical or logical and can be triggered from an accident such as a computer being dropped, or just from manufacturing defects in the drive and old age.

One of the easiest ways to be prepared for this is to always have good backups in place. If you’re looking to back up a server with large amounts of data, usually the data will be backed up onto tape drives that can then be sent off site to a secure storage facility where they can be retrieved when needed. If on the other hand you want to back up files on an employee’s hard drive, using an online cloud backup solution is usually your best bet in terms of convenience and cost.

In addition to backups, consider using RAID 1. RAID 1 is a technology supported on some computers and almost all servers that allows you to have two hard drives in your system that match and mirror each other. When a new file is created, data is written sequentially to both drives at the same time, so if one drive ever fails or becomes corrupt, the other drive has the same data and all that is needed is to replace the bad drive with a new one and let the system automatically copy the data from the good drive to the new drive.

Sometimes if the corruption isn’t too bad, you can also try using free recovery tools such as Recuva and TestDisk to restore the data. Success rates vary from program to program, and depend on the individual situation, but it’s always worth a try.

Accidental Damage

Another culprit of data loss is accidental damage to the hard drive(s) of the server or computer. This can be something as simple as coffee being spilled on a laptop and seeping into the drive, or something major like a fire or natural disaster such as a flood or tornado destroying the storage mediums. Whatever the case may be, having offsite backups in place is the best way to prepare for these unforeseen events. Consider using a cloud backup service for computers and an offsite tape storage solution for servers with large amounts of data.

If no backup solution is in place and a hard drive becomes damaged, consider using a data recovery specialist to recover lost files. They are typically expensive but offer the best chance of recovering data from a damaged drive. They do this by using highly sophisticated and precise recovery tools and methods inside of a clean room that is absent any dust or other small particles that could cause damage while working inside of the drives.

Accidental Deletion

Files sometimes get deleted by accident. It happens to everyone from time to time. Backups are a good way to prepare against this but are not always needed to restore the data. If you are running a Windows based operating system and accidentally delete a file, you should be able to easily recover it by opening up the Recycle Bin on your desktop, right clicking the deleted file, and clicking “Restore”.

Another option for Windows based operating systems is to enable a feature called Shadow Copies. This will create a backup of all files on your system for a set amount of time that you can decide upon based on your needs. If a file or folder is accidentally deleted and is no longer in the recycle bin, Shadow Copies can be used to restore the file or folder from the local drive without the need to resort to backups.


If your data is physically stolen, the theft should be reported to the authorities as soon as possible. Often in these scenarios you’ll never see the original data again though. This is where having good, up to date backups in place is crucial. If a computer was stolen and the data is backed up to the cloud, you should be able to easily restore it to a new computer by downloading and installing the backup application to the new computer and initiating a restore from the cloud.

If a server or the hard drives installed on the server were stolen, you’ll need to purchase a new server and/or drive(s) and request the necessary tapes to restore the data from your tape backup service provider.

Recovery Options of Lost Data

The following are some of the services offered by the top data recovery companies.

Hard Drive Recovery

A lot of data recovery is because of hard drive failures, but that percentage is increasing, because hard drives are getting larger and storing more data.

As capacity and size of hard drives increases, the importance of data recovery technology also benefits from it: if people were worried about losing several hundred megabytes in the past, they will be worried about losing several terabytes in the future. If your hard drive crashes, you’re not only going to lose data, but also money. Your data loss can be prevented by using a data recovery service.

Optical Recovery                                                                   

A scratched CD/DVD can become unreadable by a player. Please do not attempt to fix. This will only make things worse. Many things can happen that cause the data you recorded on an optical media to become broken—for example, scratches on the disc itself, damage to your player, and more. Please do not attempt to fix the problem yourself; this will only make things

Tape Recovery

Tape is a sequential storage media that is mainly used for backup. It can hold large amounts of data and is good for businesses. Like the RAID system, tape is primarily designed for backup purposes. Because it takes up a lot of space, it’s used primarily by businesses.

A lot of businesses use tape storage as a backup, and it has a high capacity for both backup and sequential access. But if you have a problem with the tape, you should call a professional to help you recover the data. You don’t want

Removable Recovery

The recovery process is also done with non-fixed storage media, it includes floppy disks, zip drives, and other related storage media. These storage devices are much smaller, therefore they hold less than the other types of recovery media we discussed above. Average size restrictions for removable drives are less than other media.

Digital Recovery

Digital media devices store data electronically. Increasingly affordable, these products are in higher demand. Data recovery companies have developed appropriate solutions to deal with data loss.

As digital media devices become more affordable, the demand for recovering lost data from them is increasing. Digital media data recovery companies have developed technology to recover data from these devices.

For each dollar spent on digital data recovery, there is a rising demand for this service. Recovery companies offer specific solutions to recovering different types of digital data. Due to the rising affordability of digital media devices, there is an increasing demand for services to restore storage devices.


No one wants to lose important data and deal with the hassles that come with it. We hope this article helps you prepare for each scenario discussed above so that when, not if, something happens you’ll be able to recover as quickly and painlessly as possible.

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