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Migrate Exchange Mailbox to Office 365 – A Detailed Guide

In this article, we are going to discuss how you can migrate Exchange mailbox to Office 365. Exchange and Office 365 are both services provided by Microsoft and offer various benefits to all their users.

The migration process is quite confusing and requires users to have technical expertise if you are planning to use the manual methods.

Here, we will take a walk-through the migration processes and give the details on which one is a better choice to migrate Exchange 2010, 2013, 2016 to Office 365.

First we will briefly understand what the cutover migration, staged migration and hybrid migration are along with the limitations integrated to them.

Then, you will find a step-by-step guide for the migration process using a smart tool.

How to Migrate Exchange Mailbox to Office 365?

The manual methods to initiate the migration processes can be performed in three different ways. Let’s find out what these are:

1. Cutover Migration: This migration procedure will allow you to migrate mailboxes less than 2,000 all at once. This type of method can be used in Exchange 2003, 2007, 2010, and 2013.

2. Staged Migration: If you have to migrate more than 2,000 mailboxes in batch mode, you can choose this type of migration method. It also supports migration in Exchange 2003 and 2007.

3. Hybrid Migration: In case there are around 150-2,000 mailboxes that a user wants to migrate in batches at different timings then this solution is suitable for them. Exchange 2010 and 2013 are supported for this type of migration

Demerits of Manually Migrating Exchange 2010, 2013, 2016 to Office 365

Following are the points of the drawbacks associated with the manual solutions:

  • These methods have a lot of steps to it making it a lengthy process.
  • You need to provide a lot of time to any of these methods.
  • There is a need for the Exchange Admin to have knowledge about mailbox migration.
  • The downtime of your server is increased.
  • Risk of data being lost is increased.

If you don’t want to face any of these situations while you migrate Exchange mailbox to Office 365 or if you want to avoid this happening to you, it is suggested you go for a third-party utility.

Here we have the perfect solution for you to perform the migration process. You will find out how this solution is better than the manual procedures and what are the benefits of using it.

Also, the working of the application will also be explained step-by-step.

Migrate Exchange 2010, 2013, 2016 to Office 365 Using the Smart Tool

This professional utility will help you get over all the limitations that the manual methods bring along. Use the Exchange to Office 365 Migration Tool which is a secure and a reliable way to transfer as many accounts as you want.

There is an option provided by the tool to migrate On-Premise user account data. Also, you can export the user mailbox data in bulk at the same time.

In case you want to migrate any data that has arrived after you migrate Exchange mailbox to Office 365, you can easily do so by with the help of Delta Migration feature.

The tool also offers an option to enable the Map Source and Destination User Mailboxes along with the feature of importing a CSV file to the tool while fetching the data.

There are many more features offered by this tool, let’s check these out.

Noteworthy Features to Migrate Exchange 2010, 2013, 2016 to Office 365

The features that benefit the users in every way possible are mentioned below:

  • There is a Date and Category filter for selective data transfer
  • You can check the status of the migration process in the Dashboard
  • Sub-Domain option is offered for migrating data from Sub-Domain users
  • Use the Concurrent Migration option to set a maximum number of mailboxes to be migrated at once.
  • The tool is tried and tested with a speed for transferring the data with 40GB per hour.

These are a few features that you can use to get the best experience at mailbox migration.

Time to find out how the tool works and helps with the process.

Working of the Tool to Migrate Exchange Mailbox to Office 365

Follow the steps to initiate the procedure as mentioned below:

1. Install and launch the tool. Activate the tool and for that, go to the bottom left corner and click on the Activate button.

2. Here, from the Setup tab, choose the Source as Office 365 and Destination as Office 365.

3. Now, input the credentials for Office 365 in the source window, Validate and hit Next.

4. After that, in the destination field, fill in the credentials for Office 365, click on Validate and hit Next.

Note: Here, you will find two options to start the fetching process. We are choosing the “Fetch Users” option.

5. Click on the Fetch Users option and hit Continue.

6. Hit the Start Migration button to migrate exchange 2010, 2013, 2016 to Office 365.

After the process completes, you will be prompted in case you want to download the report of the process. Go and choose the “Summary Report” option to generate a summary report. Click on the “Detailed Report” option to generate a detailed report of every file that has been exported in a CSV format
There is also an option to Re-Run Migration in 3 modes:

  • Retry Failed Items: Migrate the skipped or failed items from the previous process.
  • Re-Run Full Migration: Run the entire migration process again if required.
  • Delta-Migration: To export only the newly received data and avoid any duplicity.

Final Words

Users may want to migrate Exchange mailbox to Office 365 due to stability and corruption issues in Exchange Server or for any other reason. It is important to know what you’re doing while migrating mailboxes.

For that, we have brought two methods, manual and professional. The manual technique has 3 solutions, all of which need technical expertise.

In the professional method, there is no requirement of having such expertise. The inter-face of the tool is pretty self-explanatory which gives users the benefit of understanding it without any trouble.

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