Imagine yourself sitting down at your office desk, almost buried under a huge pile of paperwork that only keeps piling up each day. This used to be a common sight in any office space, even two decades ago. But times have changed, and technologies have evolved considerably since then. Modern workplaces are now equipped with faster and better infrastructures and resources to get any job done in a lot less time.
A modern work environment features many innovative systems created to empower organisations by making their business processes more simple and integrated. Now, let’s enlighten you on the significant ways technology in 2021 has redefined the modern workplace.
Keeping the tasks organised
Technology assists in keeping the organisations completely organised. Systems like project management software help in creating, assigning, and reviewing a task. Employers and managers can easily oversee workplace activities that ensure everything is on the right track. It fixes the responsibility, efficiency, and timely completion of tasks assigned to people.
The modern workplace now comes with innovative products and software to maximise the workflow and boost efficiency. Project Management Software assists in improving the quality and quantity of work and helps identify risks assessment and offer red flag every time a specific task goes off track that might lead to a project failure.
Ensures business processes are more productive
Most businesses today utilise the business productivity software that presents many tools and features to get through the challenges of executing crucial tasks every day. It allows managers to conveniently track the progress during every phase of a project. It also allows them to provide immediate reinforcement or training to maintain performance and deadlines.
This is another advantage of using technology in maximising the performance and productivity of the companies. Access to new technology has enabled the employees to carry out their responsibilities faster with precision and has eliminated any workplace distractions getting in the way of their productivity, thereby raising it.
Enabling remote working
New technology allows employees to work remotely and use teleconferencing which has drastically changed the ways they collaborate and communicate in a modern workplace. Cloud and mobile technology have enabled instant and remote access to employees to connect with their colleagues and superiors, regardless of their geographical boundaries. This has given rise to new-age, interconnected workplaces not tied to only one location but many.
Cloud technologies and advanced IM systems have assisted employees in working from anywhere with the click of a button. Video conferencing has made it possible to coordinate with the employees within an organisation no matter where they’re based.
The options for customisations
Technology has offered multiple options to customise any software as per the needs of the particular business. Businesses are now integrating such software to carry out their day-to-day operations. One such software that’s becoming popular in the modern workplace is facility management software.
Whether large or small, every workplace has its distinct ways to operate and achieve its goals. For smooth operations, they require a kind of technological support that’s aligned with their style of working, and the customisable software is able to offer those services.
New trends in workplace communication are eliminating the conventional ways employees and the management communicates, thus, making way for ideas to flow more naturally.
The objective is to maintain transparency and trust in communication, which encourages the employees and makes the management less authoritative. It helps strengthen the connection between the employers and employees and further bridges the gap between the two. It results in quick problem solving and forming of teams which typically happens through effective means of communication. The mobile-friendly tools of communication are now taking over the age-old legacy of hierarchy.
Assistance in managing the expenses
Increasing profitability is the ultimate objective of every organisation. With the implementation of innovative systems, companies are now able to manage their financial health since these innovations are turning out to be more cost-effective.
Every workplace consists of tasks that require a dedicated workforce with the right expertise. But it keeps the costs unnecessarily high. Such expenses can also be reduced by installing advanced SaaS tools in the workplace. Through the SaaS tools, we can do away with manual handling of a task by automating wherever that’s applicable and focusing on the integration of different tasks.
Not just that, automated processes present more accurate results and help maintain every record efficiently with the date and time mentioned. This way, it’s easy to bring up those records later for any business purpose. This overall management of expenditure at various levels offers increased profitability by lowering the expenses.
It’s evident how technology has transformed the way people collaborate within organisations. Technology has helped to connect employees and the management from anywhere and at any time. This increased collaboration has presented a high level of flexibility in communication that allows employees and managers to connect with each other whenever they want.
Effective collaboration has also helped in encouraging teamwork, mutual understanding, and bonding between the employees. Improved collaboration level also helps managers and superiors stay in touch with their employees and manage them better. Proper collaboration on projects has allowed companies to keep their clients informed about their project performance and progress.
Enhancing the efficiency of employees
Time management is crucial for the modern workplace as the lack of it can cause missed deadlines which result in unhappy clients. Managing time at the workplace has become simpler with the help of modern technological resources. These systems assist in keeping tabs on the daily working routine and let the employees prioritise the most important tasks at their hands.
This allows for increased employee efficiency, which means they’re able to meet the deadlines and satisfying the clients. As technological advancements have minimised the amount of time and effort spent on regular activities, employees can now devote more time to creativity and churn out new ideas.
The risks of data theft and breaches have lowered
In earlier days, it wasn’t difficult to steal critical details about the organisations. But with the use of advanced technology, the threat of data thefts and leaks has lowered substantially. Appropriate security measures are being implemented in the workplace that helps in keeping the crucial information safe.
It has also become more convenient to monitor the online communication and activities of the employees. This ensures that they don’t get involved in any malpractice, which is against the interest of the organisations. As employees know that they are closely monitored all the time, the chances of getting involved in any unlawful practice are reduced.
A whole new level of communication
Technology has altered business processes in multiple ways. One of the most significant changes among them has been the way people communicate. More and more companies are adopting communication and project management tools to connect the team members and allow them access to the central hub of messages and files.
With the advent of smartphones and industry-specific social networking sites, communication in the workplace has become faster, more deliberate, and unified. Technology lets employees carry on with their work even when they’re not in the office and keep in touch with colleagues virtually.
Microlearning is the new way to train employees
Training is an important aspect of ensuring growth in any organisation. So, technology presents a solution to simplify this complex process and easing any administrative burdens in the process. Now employees can develop more skills and be more competent.
Owing to the digital revolution, there are new and intriguing ways that employees can access training resources and engage with them. Due to the accessibility of these platforms, employees are capable of taking on the responsibility for their own development.
From videos and text messages to quizzes and games, employees can select how they’d like to train depending on their individual learning styles, personal goals and. And that’s significant progress in terms of employee training.
Helps foster employee engagement
The ease of accessibility and communication to reach out to anyone irrespective of hierarchy encourages the employees for active participation. This way, they are also signing up to be a part of the decision-making process. This improves the morale of the workers and prompts them to work for a common goal of the company and for themselves.
Proper employee engagement not just promises increased productivity but also ensures the overall growth of a business. It’s believed that the productivity of employees increases considerably where employees are connected. In fact, the revenues of organisations are directly linked to employee engagement as well.
Utilising B2B marketplaces
Organisations are continuously looking for novel ways to sell their product and grow their business. Again, technology has paved the way for B2B sellers to carry on with their businesses by giving them access to a new set of audiences on online marketplaces.
These online marketplaces offer easy access to already engaged audiences, extending the reach even beyond boundaries. Also, online marketing allows businesses to connect with more sustainable manufacturers from around the world. This is particularly important for the energy sector that’s shifting to more sustainable practices in an attempt to reduce the impact on the environment.
Technology is like the fairy godmother that waved its magic wand and transformed the workplaces as we see them today. Businesses have embraced this change for better profitability and productivity.
Author bio: Charles Wilkins is senior marketing manager for a noted corporate firm in Australia. Wilkins has pursued his MBA in Marketing from Curtin University. He holds expansive knowledge of marketing automation and research. He’s also an academic expert for MyAssignmenthelp.com and offers study help to students.